School & Events Policies

Latispánica Terms and Conditions

DRESS CODE 

This year, Latispánica will be introducing a new, inclusive dress code for all classes and events that is gender-neutral and designed to celebrate diversity. We believe it is essential to honour both the longstanding traditions of the dance and sport community and the need to create a space where all participants can feel comfortable, valued, and free to express themselves authentically!

RECREATIONAL DRESS CODE 

We’ve introduced a new, inclusive dress code to create a positive and comfortable environment for all participants. The goal is to ensure everyone can move freely, safely, and confidently in class or event. Here’s what we encourage:

  • Clothing that allows for unrestricted movement and comfort.
  • Non-marking indoor shoes or footwear suitable for the event.

ATTENDANCE FOR DANCE SCHOOL

Regular attendance is recommended and is essential to the progress of the participant and class. Absence notification for child, teen and adult classes should be made by email at dance@latispanica.org prior to the beginning of the class.

CANCELLATIONS, CHANGES & REFUNDS 

Latispánica reserves the right to cancel classes or events with insufficient registration. In this event, fees for cancelled classes or event will be refunded.

Any registrations must be cancelled within five days of the starting date or event to provide enough time for Latispánica to fill the spot. 

Latispánica reserves the right to change and substitute teachers as necessary.

School Dance withdrawal notice must be given by email at dance@latispanica.org (not instructor) before the first class scheduled after your date of registration.  

Event withdrawal notice must be given by email at info@latispanica.org before the event scheduled after your date of registration.  

Exceptions will be made for valid medical reasons or serious family emergency.

  • The cost of all classes held prior to the withdrawal notification, whether attended or not, will be deducted.
  • A 20% administration fee will be deducted for processing the refund.
  • Absence (non-attendance) from dance class is not considered a notification of withdrawal.

WEATHER CLOSURES

Latispánica will follow Halifax Regional Municipality policy, we encourage you to follow Halifax Regional Municipality instructions.

Halifax Regional Municipality reserves the right to close the facility when inclement weather creates road conditions that are deemed to be unsuitable for safe travel. Halifax Regional Municipality monitors the closure of other public institutions and weather warnings to determine when closure should be made. We make every attempt to make a facility closure decision by 2:30 PM for afternoon and evening classes. Notification is placed immediately on our Instagram, Facebook, Twitter and any related group chats.

Latispánica will reschedule dance classes or event only in the event of weather-related closures. If a dance class is missed due to such a closure, students are entitled to attend a make-up class. Make-up classes must be completed within the current term and cannot be carried over to a future term. The teacher will notify students of the scheduled date and time for the make-up class.

PAYMENT OPTIONS

Payment is required upon registration. Payment can be made:

  • Online – with a Visa, AMEX or Mastercard
  • E-transfer- to be sent to info@latispanica.org
  • For an alternative payment options, please contact info@latispanica.org

LOST & FOUND

Latispánica and Halifax Regional Municipality are not responsible for lost or stolen items. As a courtesy, the municipality provides a lost and found box in the lobby and holds found items at the front desk. We recommend that students bring valuables into the studio during class or event to keep them secure. Unclaimed items will be donated to charity at the end of each term.

INJURIES & HEALTH CONCERNS

Our instructors strive to avoid injuries by demonstrating proper alignment and injury prevention.  Please make sure the dance school or event coordinator is aware of any health concerns, injuries, chronic illnesses and allergies before the first class or event.

DANCE OR SPORT DISCLAIMER

There is always the risk of physical injury when participating in any in-person dance class or exercise event. We strongly recommend you only undertake dance or sport activities that are suitable for your own physical fitness. Where you are unsure,  please get appropriate medical guidance. 

If you engage in in-person dance classes or sport event, you agree that you do so at your own risk, are voluntarily participating in these activities, assume all risk of injury to yourself or others in your locality, and agree to release and discharge Latispánica Cultural Association, any of the dance school teachers, volunteers or facility where you attended classes or event,  from any and all claims or causes of action.

Also if the participant has been prescribed remedial exercises by a medical practitioner or therapist and has not been doing those exercises as prescribed, and if the student must stop dancing as a result, no refund or credit will be issued.

AGREEMENT OF RELEASE & WAIVER OF LIABILITY  

***PLEASE READ CAREFULLY***  

This section is a waiver of liability for participating in a dance class, recreational sports or event with Latispánica, guest instructors and volunteers. The participant understands that some events involves physical exertion that could lead to injury and is aware of the associated risks.

The participant agrees to follow all health and safety guidelines, including social distancing, and understands it is their responsibility to consult a physician before participating in dance class, recreational sport, event or any related activities. They confirm they are physically fit and have no medical condition that would prevent full participation.

In exchange for being allowed to participate, the participant assumes full responsibility for any risks, injuries, illnesses, or damages that may arise and waive any claims against Latispánica, instructors, volunteers, or the venue for any illness, injury, or damages resulting from participation.

By agreeing this waiver, the participant and their legal representatives release Latispánica, its instructors, volunteers, and the venue from liability for any sickness, injury, or death caused by negligence or other actions, and agree to the terms outlined above.

PHOTO RELEASE

By participating in our school, recreational sport, or event you grant the Latispánica permission to use your image (including still photography, video, electronic media, print publications, and websites) for appropriate purposes. This consent is given without expectation of compensation. If you prefer not to participate, please contact the Program Coordinator at info@latispanica.org to discuss your options.

PRIVACY AND COMMUNICATIONS

By registering for classes, recreational sports or events at Latispánica, you consent to receive both essential and non-essential communications.

  • Essential Communications: Required for full participation in classes and necessary for service provision.
  • Non-Essential Communications: Includes information about events, fundraisers, and general updates about Latispánica.

Your consent ensures you stay informed about all aspects of our programs.